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European Sustainable Energy Week

Policy session guidelines

The Policy Conference held during European Sustainable Energy Week (EUSEW) is the biggest conference dedicated to renewable energy and energy efficiency in Europe. The conference hosts a number of sessions organised by the European Commission and stakeholders active in the field of sustainable energy. These sessions provide an opportunity to present and debate new policy developments, best practices, and new ideas supporting the European Union’s transition towards an energy-efficient, renewable energy-based, climate-neutral, competitive, and resilient economy.

The 2024 edition will be organised as a hybrid event between 11 and 13 June 2024. All policy sessions will be onsite in a venue in Brussels, Belgium. We encourage speakers and participants to attend onsite to benefit fully from the networking possibilities and presentations by organisations at the Energy Fair. The call for applications is now closed.

We invite applicants to submit their policy session ideas and contribute to the discussion.

Policy session format

The standard duration of a session is 90 minutes, and the format is up to the applicants (debate, workshop, panel discussion, campfire sessions, soapbox, etc.), but a creative approach is encouraged.

The number of speakers is limited to a maximum of seven, including the moderator.

Moderation is a key aspect of the interactivity of the session. The moderators’ role should not be limited to just giving the floor to speakers but should rather foster discussion and engage with the audience. Professional moderators should be arranged. If you do not have any good options available, you can state on the application form that you would like to have the EUSEW Secretariat identify a moderator for your session.

We recommend having the speakers onsite as much as possible to foster networking between speakers and the audience in the room.

All sessions must adhere to the principles of gender balance, diversity of opinion, and interactivity.

Successful applicants will be supported by the event organising and technical teams (i.e., for registration, logistics, web-streaming services, training, general promotion, etc.). Nevertheless, session organisers are responsible for the timely organisation and promotion of their session, such as the provision of session details for the online programme and the use of the communication toolkit, etc.

Applicants must comply with these guidelines provided by the European Sustainable Energy Week’s organising team.

EUSEW encourages youth participation in the sessions and intergenerational dialogue in the discussions around clean energy policy.